Opportunity brief
Job Description: Accounts Assistant cum Computer Operator
- Job Title: Accounts Assistant cum Computer Operator
- Department: Accounts & Administration
- Location: Chennai
- Reports To: Accounts Manager / Finance Manager
Job Purpose
To support day-to-day accounting, data entry, documentation, computer operations, and administrative activities while ensuring accurate and timely maintenance of financial and operational records.
Key Responsibilities
Accounts Activities
- Maintain day-to-day accounting records and vouchers.
- Enter purchase, sales, receipt, payment, and journal transactions.
- Prepare and maintain invoices, bills, debit notes, and credit notes.
- Verify bills, invoices, supporting documents, and payment requests.
- Maintain cash and bank transaction records.
- Assist in bank reconciliation and ledger reconciliation.
- Follow up for pending bills, receipts, and supporting documents.
- Assist in maintaining customer and supplier ledgers.
- Support monthly closing and preparation of basic accounting reports.
- Maintain proper filing of accounts-related documents.
- Assist the senior accounts team during audits and statutory requirements.
Computer Operations & Data Management
- Perform accurate data entry in accounting software and Excel.
- Maintain customer, supplier, product, stock, and transaction databases.
- Prepare Excel reports, statements, MIS reports, and summaries.
- Generate and print invoices, purchase orders, delivery documents, and other reports.
- Maintain digital records and ensure proper backup of important files.
- Handle email correspondence related to accounts and routine office activities.
- Ensure accuracy of data entered into ERP/accounting systems.
Office & Administrative Support
- Coordinate with Sales, Purchase, Stores, Warehouse, and Operations teams for required documents and information.
- Maintain proper filing of physical and electronic documents.
- Assist in preparing daily/weekly/monthly reports.
- Support routine office coordination and documentation.
- Ensure confidentiality and safe handling of financial information.
Key Skills Required
- Basic knowledge of accounting principles.
- Working knowledge of MS Excel, Word, Outlook/email and internet applications.
- Knowledge of Tally / ERP / accounting software preferred.
- Good typing and data-entry skills.
- Numerical accuracy and attention to detail.
- Good documentation and filing skills.
- Ability to coordinate with different departments.
- Basic communication skills in English and preferably Tamil.
- Willingness to learn accounting software and company processes.
Educational Qualification
- B.Com / M.Com / BBA / equivalent qualification preferred.
- Freshers can be considered with good computer and accounting knowledge.
- 1–2 years of relevant experience is an advantage.
Key Performance Indicators (KPIs)
- Accuracy of accounting entries and data.
- Timely completion of invoices and accounting documentation.
- Accuracy and timeliness of MIS/Excel reports.
- Proper maintenance of records and files.
- Timely reconciliation of accounts and transactions.
- Compliance with internal accounting procedures.
- Coordination and responsiveness to other departments.
Personal Attributes
- Honest and trustworthy.
- Detail-oriented and organized.
- Responsible and dependable.
- Good numerical ability.
- Positive attitude and willingness to learn.
- Ability to handle routine work with accuracy and discipline.
- Ability to maintain confidentiality of company and financial information.