Opportunity brief
We are looking for a highly organized, proactive, and dependable Business & Executive Assistant Intern to work closely with the founder and support day-to-day business activities, coordination, communication, follow-ups, and task execution.
The ideal candidate should be someone who can understand instructions quickly, take ownership of tasks, keep track of priorities, and make sure important work does not get missed.
Responsibilities:
- Assist the founder with daily business and administrative activities.
- Maintain and organize tasks, priorities, schedules, meetings, reminders, and follow-ups.
- Take notes during discussions and convert instructions into clear action items.
- Follow up with employees, vendors, customers, partners, agencies, and other stakeholders on behalf of the founder.
- Coordinate meetings, calls, appointments, and internal discussions.
- Help manage emails, messages, documents, reports, and other business communication.
- Prepare basic presentations, spreadsheets, documents, meeting notes, and summaries when required.
- Conduct online research and gather relevant business information.
- Track pending work and regularly update the founder on the status of important tasks.
- Coordinate between different departments and team members to ensure work is completed on time.
- Assist with travel planning, event registrations, meetings, exhibitions, and business-related arrangements when required.
- Maintain important documents, contact information, files, and business records in an organized manner.
- Help with vendor coordination, quotations, payments, documentation, and other operational follow-ups.
- Handle confidential business and personal information professionally and responsibly.
- Support the founder with any additional business or administrative tasks that may arise.
Requirements:
- Strong organizational and multitasking skills.
- Good verbal and written communication skills.
- Ability to understand instructions and execute tasks independently.
- Strong follow-up skills and attention to detail.
- Comfortable communicating with different people through phone, email, WhatsApp, and other channels.
- Proficiency in MS Excel, Google Sheets, Google Docs, email, and basic office tools.
- Ability to maintain schedules, trackers, documents, and task lists.
- Self-motivated, responsible, and comfortable working in a fast-paced startup environment.
- Good problem-solving ability and willingness to take initiative.
- Ability to prioritize urgent and important tasks effectively.
- Professional attitude and commitment to confidentiality.
Who Would Be a Good Fit?
We are looking for someone who can become the founder's right-hand person for day-to-day execution.
The ideal candidate should not wait for instructions for every small task. They should be able to understand what needs to be done, organize it, follow up with the right people, and ensure that work moves forward.
If you are organized, responsible, proactive, good at follow-ups, and enjoy coordinating multiple activities, this role could be a great fit.
Position: Business & Executive Assistant Intern
Department: Founder's Office / Management
Role Focus: Coordination | Follow-ups | Scheduling | Communication | Administration | Business Support