Administration Intership

Project & Operations Coordinator

About the Role

We are seeking a detail-oriented Project & Operations Coordinator who will work closely with the CEO and various teams to ensure the seamless execution of company projects.

This role combines project management, administrative assistance, content oversight, and HR coordination, making it ideal for someone who thrives on multitasking and effective communication.

Job Timing & Working Days

• Timing: 10:00 AM to 7:00 PM
• Working Days: Monday to Saturday

Key Responsibilities

• Project Management & Testing
• Oversee project timelines and deliverables, ensuring tasks are assigned and completed on schedule.
• Conduct basic product/feature testing to confirm functionality and quality.
• Manage and track progress across multiple projects simultaneously.
• Team Management & Task Coordination
• Delegate tasks and responsibilities to team members based on their skill sets and project requirements.
• Create and maintain task lists in project management tools (e.g., Trello, Asana, Monday.com).
• Monitor workloads, provide feedback, and ensure overall team efficiency.
• Executive Support
• Schedule and coordinate CEO meetings, appointments, and events.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Assist the CEO with day-to-day tasks, special projects, and priority management.
• Content & SEO Oversight
• Review and edit web copies for projects or websites, ensuring clarity, consistency, and brand alignment.
• Conduct plagiarism checks on blog posts and SEO content, auditing them for quality and adherence to best practices.
• Draft or refine GitBooks (project documentation) to maintain clear, up-to-date guidelines and references.
• HR & Recruitment
• Assist with interview scheduling, candidate communication, and documentation.
• Conduct initial interviews or screening calls and provide insightful feedback to the CEO.
• Finalize candidates for onboarding and coordinate the necessary paperwork and introductions.
• Social Media Setup & Management
• Create and manage social media accounts for new projects, ensuring consistent branding.
• Coordinate with marketing teams to schedule and publish updates.