Opportunity brief
About the Company
Proficient Peoplecraft Pvt. Ltd.ltd is a growing, project-oriented business seeking a dependable Executive Assistant to support leadership and strengthen day-to-day operational coordination. The role is suited to a professional who can bring structure, discipline, confidentiality, and consistent follow-through across multiple departments and ongoing business priorities.
Responsibilities
- Manage the CEO's calendar, priority list, meeting coordination, minutes, and approved communications.
- Maintain daily follow-up trackers for employee tasks, project progress, purchases, client approvals, vendor commitments, recruitment, and employee administration.
- Prepare daily, weekly, and monthly reports covering completed work, pending actions, delays, responsible owners, approvals, procurement, recruitment, and process improvements.
- Track deadlines, renewals, compliance requirements, purchase and vendor follow-ups, and outstanding management actions.
- Coordinate with employees, vendors, clients, and senior team members, proactively escalate risks, and ensure agreed actions reach closure.
- Support weekly management-review meetings and maintain accurate documentation without making unauthorized financial, contractual, recruitment, or project-scope decisions.
Requirements
- Graduate degree in Business Administration, Management, HR, Commerce, or a related field; relevant certifications are an advantage.
- Three to five years of experience in executive assistance, business coordination, operations, or a comparable role, preferably supporting a Founder, CEO, Director, or senior management professional.
- Experience in interior design, architecture, construction, real estate, or other project-based businesses is preferred.
- Strong working knowledge of Microsoft Excel and Google Sheets, professional email drafting, calendar management, documentation, reporting, and task-tracker maintenance.
- Familiarity with ClickUp, Trello, Notion, or similar project-management tools, along with basic HR administration and recruitment coordination, is beneficial.
- The successful candidate will demonstrate ownership, proactive follow-up, organized execution, assertive yet respectful communication, sound judgment, integrity, adaptability, accountability, and practical problem-solving.
- Performance will be measured through timely CEO reports, at least 95% completion of assigned follow-ups within agreed timelines, meeting documentation circulated within 24 hours, accurate trackers, timely escalation, and reliable recruitment, employee, purchase, and vendor administration.
- This is an in-office position based in Nashik.