RFP & Grant Proposal Coordinator

Job description:

• We are looking for a motivated and detail-oriented RFP & Grant Proposal Coordinator to support our RFP, tender, grant, and proposal activities.
• The role will involve identifying relevant opportunities, reviewing RFP and grant requirements, coordinating with internal teams, organizing required information and documents, and supporting timely proposal submissions.
• The ideal candidate should have strong English communication skills, good reading and comprehension ability, attention to detail, strong follow-up skills, and a willingness to learn.

Educational Qualification:

• Graduate in any discipline.
• Candidates with a background in Business Administration, Commerce, Operations, Management, or related fields will be preferred.
• Freshers with strong communication and analytical skills are welcome to apply.

Experience:

• 0–2 years of relevant experience preferred.
• Experience in RFPs, proposals, tenders, grants, business research, documentation, or coordination will be an advantage.
• Freshers with the right skills and learning attitude may also be considered.

Key Skills:

• Good spoken and written English.
• Strong reading and comprehension skills.
• Good attention to detail.
• Basic proficiency in MS Excel, Word, and PowerPoint.
• Comfortable working with online portals, websites, and digital tools.
• Good coordination, communication, and follow-up skills.
• Ability to organize information and manage deadlines.
• Ability to work independently and take ownership of assigned tasks.
• Willingness to learn new processes and tools.

Key Responsibilities:

• Monitor and identify relevant RFP, tender, grant, and proposal opportunities.
• Research available opportunities through online portals, websites, and other sources.
• Review RFPs and understand key requirements, eligibility criteria, timelines, documentation, and submission procedures.
• Prepare and maintain trackers for RFPs, opportunities, deadlines, submissions, and outcomes.
• Coordinate with internal teams to collect required information, documents, and supporting materials.
• Support the preparation, review, and timely submission of RFP applications and proposals.
• Coordinate with the Locations/Excel team to verify that shortlisted locations meet the requirements of specific RFPs.
• Follow up with relevant teams to ensure required information and documents are received on time.
• Support post-award activities, documentation, and required follow-ups.
• Maintain organized records of submitted proposals and related documents.
• Provide regular updates to management regarding RFP status, deadlines, submissions, and important developments.
• Perform other proposal and research-related tasks as assigned.

What We Are Looking For:

• Enjoys reading, researching, and understanding detailed information.
• Is comfortable working with documents, spreadsheets, and online portals.
• Has strong attention to detail and follows instructions carefully.
• Can coordinate effectively with multiple teams.
• Is organized and able to manage multiple deadlines.
• Takes initiative and follows up proactively.
• Has a positive learning attitude and is willing to take ownership of responsibilities.