Opportunity brief
Oceaneering International, Inc is hiring for the role of Project Admin Apprentice!
Responsibilities of the Apprentice:
- Create and update records and databases with personnel, financial, asset, contact list, and other data.
- Prepare utilization reports and presentations, and retrieve information when requested.
- Scheduling and coordinating meetings, interviews, events, and other similar activities.
- Ordering, maintaining, and distributing office stationery items.
- Coordinating with various departments like Facility, IT, etc. as and when needed
- Managing inventory of computer hardware, printers, etc.
- Ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintaining the Engineering library, distribution, and recovery of books.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Track calendars, appointments of the management team, and help with meeting set-ups.
- Arrange all facilities & equipment required for various events, meetings, training sessions, and maintain assets that are in custody of the Engineering team.
- Assist Engineering team members in making travel arrangements as and when needed.
- Prepare expense reports for senior management personnel.
- Provide general support to visitors.
- Demonstrate a high level of initiative to accomplish individual objectives assigned as well as team goals.
- Work towards individual goals aligned with department and organizational objectives.
- Comply with organizational HR policies and procedures.
Requirements:
- Bachelor of Science / Commerce / PGDCA/ BCA.
- 0-9 months of experience in a Project Admin role.
- Knowledge of MS Office applications (Word, PowerPoint, Visio, etc).
- Working knowledge of MS Excel including formulas, special functions viz. Pivot table, pivot chart, VLOOKUP, HLOOKUP, etc.