About the role
Experience — Freshers welcome. No prior work experience required.
Support the MICE operations team in planning and delivering corporate meetings, conferences, exhibitions, incentive programmes and offsites. You'll gain hands-on experience in hotel and vendor coordination, delegate logistics and on-site event execution.
Key Responsibilities
- Help the team understand client requirements and prepare event plans, proposals, presentations and cost estimates.
- Contact hotels and venues to check availability, request quotations and compare rates. Assist with venue inspections when required.
- Follow up with vendors for fabrication, audio-visual equipment, décor, branding, furniture and event staffing. Track quotations, agreed timelines and pending requirements.
- Prepare and update event checklists, function schedules, rooming lists, delegate movement plans and vendor briefs.
- Assist with delegate registration, hotel accommodation, airport transfers and local transportation.
- Support on-site operations, including venue setup, exhibition stall setup, branding checks, vendor coordination and dismantling.
- Track progress against the event schedule, communicate changes and flag delays or issues to the event lead.
- Maintain records of quotations, vendor details, expenses and invoices. Assist with post-event reports and vendor reconciliation.
Requirements
Skills Required
- Good verbal and written communication skills.
- Strong organisational skills, attention to detail and reliable follow-up.
- Basic knowledge of Microsoft Excel, Word and PowerPoint.
- Ability to work well in a team and stay organised when plans change.
- Interest in corporate events, hospitality and group travel.
- Willingness to travel and work flexible hours during events.
Experience and Qualifications
- Fresh graduates are encouraged to apply.
- A graduate degree in Hotel Management, Event Management, Travel and Tourism, or a related field is preferred.
- Internships, college event coordination or volunteering experience are welcome.