Opportunity brief
Stantec is hiring for the role of HR Support Coordinator!
Responsibilities of the Candidate:
- Update and maintain employee records to ensure accurate data is entered, verified and filed in various HR Management applications for employee life-cycle changes following established processes and internal documentation. - Process employee transactions, deliver HR services or other time sensitive administrative activities in accordance with established processes, procedures, internal compliance guidelines and operational metrics that support effective service and best practices. - Ensure appropriate documentation associated with the transaction is complete with appropriate approvals prior to processing the transaction. - Coordinate with HR teams, Payroll, and third-party vendors to resolve service requests promptly. Troubleshoot when necessary and ensure timely corrections are performed. - Support data quality related projects, as assigned - May perform other administrative tasks as assigned, such as file management, professional qualification verifications, letter/notification coordination, and Talent Acquisition tasks.
Requirements:
- Experience completing administrative tasks, including data entry, preparing letters, correspondence, and related documentation. - Strong professional customer service skills, with the flexibility to attend meetings during North American time zone hours. - Ability to follow standard methods and procedures to complete primarily transactional work assignments. - Strong interpersonal, organizational, time management, critical thinking and problem-solving skills. - Excellent verbal and written communication skills, paired with a professional attitude; Fluency in English is required for this role. - Ability to stay focused, manage heavy workloads with concurrent deadlines, and maintain close attention to detail. You demonstrate flexibility and dependability. - Comfort working with diverse individuals at all levels across a geographically dispersed organization. - Strong professional customer service orientation - Experience working in a team-oriented, collaborative environment. - Ability to exercise confidentiality, discretion, and sound judgment - Understanding of Data management best practices and principles - Accurate typing and data entry skills - Ability to learn new processes quickly and adapt to changing priorities. - Knowledge of software applications necessary to process documents, employee data, information and analytics tools (Word, Excel, Oracle / HRIS system (Oracle is preferred), Mail Systems, and Internet). Strong Microsoft Office Suite skills with advanced Excel experience is an asset for this role. - Ability to work independently and consistently meet role objectives. - Bachelor/Master's degree in commerce, Arts, HR or equivalent experience with HR coursework is preferred. - Proven 1-3 years of data entry or HR/Talent Acquisition working experience. - Basic/working knowledge of HR/Talent Acquisition practices, employee information systems, regulations, programs, and philosophies