Opportunity brief
JOB DESCRIPTION
TRAVEL EXECUTIVE
ROLE OVERVIEW
- The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards.
KEY RESPONSIBILITIES
Travel Coordination
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Coordinate domestic and international travel for employees. -
Book cost-effective flights, hotels and ground transportation in compliance with company policy. -
Manage complex and multi-city itineraries with accuracy and efficiency. -
Ensure advance planning to optimize travel costs.
Visa Processing
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Stay updated on global visa regulations and documentation requirements. -
Assist employees with visa applications, documentation and submissions. -
Liaise with embassies, consulates and visa service providers. -
Track visa processing timelines and proactively manage escalations.
Compliance & Documentation
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Maintain accurate records of travel and visa documentation. -
Ensure compliance with international travel regulations and internal policies. -
Monitor travel spend and support reporting requirements. -
Maintain audit-ready documentation at all times.
Travel Support & Communication
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Act as one of the primary point of contact for travel-related queries. -
Provide real-time support during disruptions, cancellations or emergencies. -
Guide employees on travel policies and best practices.
Vendor & Stakeholder Management
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Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners. -
Negotiate favourable commercial terms where applicable. -
Monitor service levels and escalate performance issues when required.
Risk Management
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Monitor travel advisories and global risk alerts. -
Advise travellers on safety protocols and documentation requirements. -
Support duty-of-care responsibilities.
Process Improvement
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Identify opportunities for automation and cost optimization. -
Contribute to continuous improvement of travel operations and user experience.
REQUIREMENTS
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1–2 years of relevant experience in corporate travel and visa operations. -
Proven experience in corporate travel and visa operations. -
Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms. -
Familiarity with international visa regulations and immigration processes. -
Understanding of travel policy compliance and cost control. -
Strong organizational and multitasking skills. -
Excellent communication and stakeholder management abilities. -
High attention to detail in documentation and reporting. -
Ability to work independently in a fast-paced environment. -
Proficiency in MS Office, MS Excel and travel management tools. -
Willingness to work in a 24x7 rotational shift environment. -
Strong commitment to confidentiality and data security. -
Ability to work collaboratively in a cross-functional environment.
Note:
By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.