About the role
Optiminastic Infomedia Private Limited is hiring for a Front Desk & Admin Executive!
About the Company:
Optiminastic Infomedia Private Limited is seeking a dependable Front Desk & Admin Executive to support a professional, organized and welcoming workplace. This role is focused on front-desk service and the coordination of everyday office administration, asset records, inventory and operational requirements across a general office administration environment.
Responsibilities:
- Manage the reception area, welcome visitors and candidates, handle incoming calls and general enquiries, and route messages to the appropriate colleagues.
- Coordinate visitor appointments and seating, and work with HR to ensure candidates have a smooth interview arrival and reception experience.
- Maintain accurate records of office assets, their allocations, transfers, returns, storage locations and availability.
- Track stationery, pantry items, housekeeping materials and other consumables; monitor stock and arrange replenishment in a timely manner.
- Record couriers, deliveries, purchases, vendor information, bills and relevant administrative documentation.
- Coordinate with the Office Assistant, housekeeping and vendors on office readiness, supplies, repairs and maintenance needs.
- Prepare meeting rooms and assist with basic office arrangements, distribution of materials, opening readiness and closing coordination.
Requirements
- Suitable for freshers and candidates with 1–3 years of relevant experience in reception, administration or office coordination.
- Clear verbal communication, a courteous manner and a professional, well-groomed presentation.
- Strong organization, attention to detail and systematic record-keeping skills, especially for assets and inventory.
- Basic proficiency with MS Office, Excel and email, with the ability to maintain trackers and registers.
- A proactive, dependable approach and the ability to manage daily administrative responsibilities independently while coordinating effectively with colleagues.