Responsibilities of the Candidate:

Manage and process managers' expense reports in accordance with company policies.
Support consultant and third-party payment processing and tracking.
Monitor and track package shipments, deliveries, and receipts.
Maintain engineer vacation records and out-of-office schedules.
Coordinate onboarding logistics and office-related administrative activities
Generate and maintain engineering hours reports and related analysis.
Track team utilization, vacation schedules, and resource availability.
Prepare reports, presentations, and dashboards for leadership reviews.
Order office supplies and maintain inventory levels.
Coordinate procurement of laptops, monitors, computer equipment, and other business tools.
Manage software, tool, and service subscriptions, including renewals, cancellations, and compliance tracking.
Arrange domestic and international travel, including flights, accommodation, transportation, and visa support.
Optimize travel schedules while balancing cost, business needs, and traveler preferences.
Support travel-related documentation and expense reconciliation.
Coordinate meetings and support virtual collaboration across global teams.
Maintain and organize documentation within SharePoint and other business systems.
Support leadership communications and administrative processes as needed.

Requirements:

Minimum 1+ years of experience in an Administrative Assistant, Executive Assistant, Coordinator, or similar support role.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Microsoft Teams, and SharePoint.
Experience supporting multiple stakeholders and managing competing priorities.
Strong organizational, planning, and time-management skills.
Excellent verbal and written communication skills.
Strong attention to detail and problem-solving ability.
Experience working with global and remote teams.
Ability to handle confidential information with professionalism and discretion.
Ability to work independently in a fast-paced environment.