Opportunity brief
Culminant Outlook is hiring for a Front Office Executive!
We are seeking a dynamic, well-presented, and customer-focused Front Office Executive cum Admin to manage the front office operations and provide administrative support for our real estate organization. The ideal candidate will be responsible for creating a positive first impression for visitors, coordinating office administration activities, maintaining records, and ensuring the smooth day-to-day functioning of the office.
Key Responsibilities:
- Front Office Management:
- Welcome and assist visitors, clients, vendors, and candidates in a professional and courteous manner.
- Handle incoming and outgoing telephone calls, emails, and courier services.
- Maintain the visitor register and issue visitor passes as per company protocols.
- Coordinate and schedule meeting room bookings.
- Ensure the reception area is clean, organized, and presentable at all times.
- Manage incoming and outgoing correspondence.
- Administrative Responsibilities:
- Maintain office supplies inventory and coordinate procurement of stationery and office essentials.
- Coordinate with housekeeping, pantry, security, and maintenance teams for smooth office operations.
- Handle travel arrangements, hotel bookings, cab bookings, and logistics for employees and guests.
- Maintain office assets and coordinate repairs and preventive maintenance.
- Support vendor management, purchase requests, invoice verification, and payment follow-ups.
- Maintain employee records, administrative files, agreements, and office documentation.
- Assist in organizing company events, meetings, employee engagement activities, and celebrations.
- Monitor facility operations and ensure compliance with safety and office policies.
- Coordinate with landlords, facility vendors, and service providers whenever required.
- HR Support:
- Assist HR with onboarding formalities and induction of new employees.
- Coordinate interview scheduling and candidate hospitality.
- Maintain employee attendance records and support HR administrative activities.
- Support documentation related to employee files and compliance.
- Real Estate Coordination:
- Coordinate with project sites and corporate office for administrative requirements.
- Maintain records related to project offices, office assets, and site administrative documents.
- Coordinate office requirements for sales offices and project locations.
- Support documentation related to customer meetings, project presentations, and internal coordination.
- Assist in organizing client meetings, project launches, channel partner events, and marketing activities.
- Coordinate with internal departments such as Sales, CRM, Projects, Finance, Procurement, and HR for administrative support.
Required Qualifications:
- Bachelor's Degree in Business Administration, Commerce, or any related discipline.
- 2–5 years of experience in Front Office, Administration, or Office Management.
- Experience in the Real Estate, Construction, Infrastructure, or Property Development industry is preferred.