Opportunity brief
About the Company
CalibroMeasure Equipments Pvt. Ltd. is seeking a proactive and detail-oriented Executive Assistant Intern to support the Executive Assistant in administrative duties and task coordination. This role offers an excellent opportunity for students or recent graduates to gain practical experience in executive-level support and business operations within the industry.
Responsibilities
- Calendar Management: Assist in maintaining and updating calendars for executives, including scheduling meetings, calls, and reminders.
- To-Do Task Follow-Up: Track assigned tasks, send reminders, and follow up with team members or departments to ensure timely completion of pending items.
- RFQ Handling: Support the Executive Assistant in preparing, sending, collecting, and organizing RFQs (Request for Quotations) from vendors or suppliers. Assist in comparing responses and preparing summary reports.
- Document Management: Help organize, format, and file documents related to meetings, RFQs, or internal communications.
- Communication Support: Draft, proofread, and send emails or internal messages as needed.
- General Administrative Tasks: Assist with basic office tasks including travel planning, printing/scanning documents, and other ad hoc duties.
Requirements
- Must be an Engineering graduate or currently pursuing an engineering degree.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Office Teams and/or Google Workspace.
- Good written and verbal communication skills.
- Ability to multitask and meet deadlines.
- Eagerness to learn and take initiative.
- High level of discretion and professionalism.
- Prior internship or office experience is a plus.
- Familiarity with vendor communication is an advantage.